Planning a surgical instrument order starts with product specifications, quantities and delivery requirements. EndoTech works with importers, distributors and instrument brands to review requirements, prepare quotations, arrange samples where needed and plan production against the agreed order.
This guide explains the information to prepare, how minimum order quantities are determined and which commercial details should be confirmed before you approve an order.
A clear order process helps both parties confirm what will be supplied, how it will be inspected and when it is expected to be ready for shipment.
Identify the instruments, references, quantities and destination market. Attach drawings or reference images if the order involves a specific product configuration.
Confirm the applicable product specification, material, dimensions, finish, sample requirements and any special packaging or labeling details.
Review the proposed pricing, MOQ, sample charges if applicable, payment terms, estimated production timeline and delivery arrangements.
Where a sample is required, review the product against the agreed requirements and record any changes before authorizing production.
Manufacturing proceeds against the confirmed order. Applicable quality checks are performed before the finished goods are released for packing.
The completed order is packed according to the agreed requirements and prepared for dispatch under the confirmed shipping arrangements.
The process is built around clarifying the order before production begins. The exact steps depend on whether you are ordering an established instrument, a repeat product or an OEM specification requiring sample approval.
Send the product list, catalogue references, quantities, delivery destination and target schedule.
Review dimensions, materials, finish, product configuration and any required sample or reference approval.
Check the prices, quantities, commercial terms, sampling costs where applicable and estimated schedule.
Confirm the order specification and written commercial terms before authorizing the next stage.
Arrange sample production when the project requires evaluation of the product before the main production run.
Record sample approval and any agreed specifications before production is authorized.
Produce the confirmed order and complete the applicable inspection and quality checks.
Confirm packaging, shipping arrangements and the commercial documents agreed for the shipment.
A detailed initial enquiry helps EndoTech evaluate the product requirements and quote the correct quantity and specification.
You do not need a complex procurement package to start. A clear product list and the information already available to your team are a useful starting point.
If you are sourcing several product categories, attach a spreadsheet listing the product reference, quantity and any special requirements for each line.
Browse the EndoTech product catalogue →
Minimum order quantity is product-specific. The right figure depends on the instrument, quantity per SKU, manufacturing requirements and the scope of customization.
For established instrument models, the quotation should specify the minimum quantity for each product or SKU. MOQ may differ between instrument types and product families.
If an order contains many SKUs, ask whether each line has its own minimum or whether a larger combined order can be planned across the product range.
For orders based on customer drawings, reference instruments or special requirements, MOQ may depend on manufacturing complexity, sampling, tooling or other project-specific needs.
A quotation should clarify the minimum quantity and any setup or development charges before you approve production.
Sampling is useful when the buyer needs to review a product before authorizing the production quantity. Whether a sample is needed should be agreed during quotation.
If you already know the instrument you need, provide the catalogue reference, product details or an existing sample. The team can review whether a pre-production sample is appropriate for your order.
For orders based on customer dimensions, material, finish or working characteristics, a sample can help the buyer check the agreed requirements before the main run.
Agree what the buyer will evaluate, how approval will be recorded and whether any changes are needed before production is authorized.
Production timing depends on the product and order scope. Use the following as a planning guide, then confirm the actual schedule in the quotation before committing to a customer delivery date.
| Order Type | MOQ Consideration | Lead-Time Consideration | What to Confirm |
|---|---|---|---|
| Established Instrument / Repeat Order | Minimum quantity per product or SKU. | May be simpler to schedule when the specification is unchanged and any sample approval is complete. | Quantity, materials, availability, production slot and shipping plan. |
| First Order Requiring a Sample | Confirm the product minimum and any separate sample requirements. | Allow for sample preparation, buyer evaluation, any agreed revision and subsequent production. | Sample charges, sample timeline, approval process and the start of the production lead time. |
| OEM / Customized Specification | Depends on instrument configuration, production requirements and agreed quantities. | Technical review or design changes can add time before production is ready to begin. | Feasibility, specification approval, setup needs and confirmed delivery schedule. |
| Large / Multi-SKU Order | Each SKU may have a different minimum or manufacturing requirement. | Different products may need separate production schedules or staged completion. | Product mix, partial shipment requirements, combined packing and dispatch arrangements. |
The quotation and order confirmation should state the commercial terms clearly so both parties understand what is included in the price and what happens next.
Ask for the price by SKU and quantity tier where applicable, with any additional charges shown separately.
Payment terms should be written into the quotation, proforma invoice or formal order confirmation.
Agree the delivery arrangement and the costs that will be included in or added to the goods quotation.
For repeat orders, identify the same product reference and approved specification used previously. This helps the buyer and manufacturer review the new quantity without starting every technical discussion from the beginning.
Do not assume that a repeat order has the same price or delivery date as the previous order. Confirm any specification changes, current MOQ, production scheduling and commercial terms before placing the new purchase order.
Use this checklist before approving production or arranging payment. Any unresolved point should be clarified in writing.
Answers to common questions about ordering surgical instruments from EndoTech.
Send EndoTech your product list, quantities, specifications and destination. The team can review your requirements and confirm the quotation details, applicable MOQ, sample arrangements and estimated production schedule.
General enquiries: info@endotech.com.pk | Customer service: ghafar@endotech.com.pk | +92-52-4352088